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Dealing with Resident and Non Resident Alien Payroll

Dealing with the Resident and Non Resident Alien Payroll is a different ball game compared to other usual payrolls. When it comes to the payroll, the laws that apply when making payments to an alien are different from those pertaining to a non-alien. Further, there is a difference in the application of laws for resident alien and nonresident aliens.

An alien is one who, under the immigration laws, is not a US citizen. In this classification, the regions of Puerto Rico, the US Virgin Islands, Guam, and the Northern Mariana Islands are included among the US territories. Aliens can either be resident or nonresident.

For an alien living in the United States to be considered a resident alien; he or she has to meet either the Green Card Test or the Substantial Presence Test for the current calendar year.

What are the payroll obligations of aliens?

The IRS has payroll laws for both resident and nonresident aliens. They are subjected to tax laws spelt out by the IRS for work carried out in the US. They become subject to federal tax withholding. The basic taxation documentation requirements for these categories include:

  • Form I-9
  • Taxpayer Identification Number  
  • Form W-4 

Further, the slew of rules and regulations on how to carry these out makes their implementation complex. With more and more companies looking out for global talent and attracting it in order to increase their bottom line; it is all the more imperative for payroll professionals to be thorough in their understanding of the laws pertaining to federal tax withholding for different categories of workers.

Get complete understanding of the payroll laws

A detailed webinar from TrainHR, a leading provider of professional trainings for the areas of human resources, will be imparting this understanding. At this webinar, Dayna Reum, who is Payroll Tax Manager at PetSmart Inc., and has been heavily involved in the payroll field over 15 years, will be the speaker.

To get clear understanding of the various laws that relate to resident and nonresident alien payroll, please enroll for this webinar by visiting TrainHR. Viewing this webinar, its entirety qualifies for a recertification credit hour that may be counted toward SHRM-CP and SHRM-SCP recertification from SHRM.  Credit is awarded based on the actual educational time spent in the program.

There is a big need for understanding the regulations

Since taxes need to be accounted for in both the US and in the foreign country from which an organization may have hired its talent; it is necessary to get the dynamics of the resident and nonresident alien payroll right, because the costs of getting these wrong are enormous. This webinar will give a complete understanding of the regulations and clear the many confusions in these areas.

This session will be of value to professionals involved in the many aspects of payroll and employment, such as Payroll Professionals, Human Resources, Accounting Personnel, Business Owners, Employee Benefit Professionals, and Lawmakers.

At this webinar session, Dayna will cover the following areas:

  • Detailed discussion on why it is critical for HR and payroll to work together on anyone being hired that is on a visa status
  • Understanding the Visa process from how companies obtain a visa for a potential employee to how to handle employees already on visas when being hired
  • Understanding taxation concerns for non-immigrant workers
  • Discussions on what is an I-94 card and how to review them
  • Details of different types of work visa's such as L-1,E,O,H-1,TN/NAFTA
  • Details of different types of student visa's such as F-1 & J-1
  • Tax Equalization and Tax Protection Plans
  • Having a solid Hypothetical tax plan
  • Review of Tax Settlement Statements and how to account for international assignments.


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